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Introduction of School Management System

Introduction of School Management System

Our School Management Software is complete school management software designed to facilitate and improve efficiency in the administrative tasks of school management. Our School Management Software is designed with accessibility in mind. That’s why it’s a complete cloud based solution accessible from any location over the internet.

  • No need to buy servers or extra computers
  • No need to worry about data loss. Let’s worry about that for you.
  • No need to worry about virus attack. We will protect your data for you.
  • Have a complete picture of your school at a glance
  • Not just a result portal. See student performance over time and subject wise.

Features

Student Admission – The student admission module of takes care of capturing student data into the system. The data entered through the admission form are stored for future processing. You can add guardians and other important details of the student. All the details of a student are captured through the admission form.

Student Information – The student information module provides you with all data of a student in an easy and innovative way. Its functions are limitless. Search the students quickly and access all information easily. Smart filtering options for advanced search. Create custom reports of student lists. Access the academic and non-academic information of students, directly from their profile. Academic performance will be shown graphically compared with class average.

Performance Management – Consists of both Student Performance analysis and class performance.

  • You can see child’s performance in graphical format, from the time the child joined school
  • You can see child’s subject performance and compare term by term
  • You can compare performance in one subject with performance in other subject
  • You can see the child’s best subject at a glance and in a graphical format
  • You can compare performance of classes
  • You can also compare subject performance of classes

Parent Login – Parents can view student’s academic information, personal information, examination reports, fee payment records and student performance analysis right from the comfort of their homes. Parents can see student’s subject performance of her child against the whole class in graphical format. There are also charts indicating student’s best subject and subject’s students need immediate attention.

Employee Login – Employees and Teachers can view their personal profile. Profiles contain personal, contact and other details. Teachers can view the timetable that is applicable to their duties and responsibilities. There is an integrated messaging system through which employees can communicate with other employees as well as to parents and students. If sufficient privilege is given, teachers can view student details and view their reports. Teachers can enter the results of the examination conducted for his/her subjects. The updated results will be available in student’s dashboard.

News Management – The new module shows school updates to all the logged in users. There is also an internal messaging system for easy and transparent communication across departments and persons. Create campus updates similar to blogging. The updates can be viewed across the system by students and employees. Viewers can leave comments and take part in discussion of the news. You don’t have to use an external email system to communicate with people of your institution. There is an inbuilt messaging system within which you can use to communicate with teachers, students and other employees. For easy and quick communication, you can use the group messaging system across departments and Sets.

Examination – All the features you need to successfully create and conduct evaluation of students using examinations are available in this module. Create exams for subjects applicable for the courses and Sets. Give details of exams like date, start time, end time, grade, marks etc. You can choose either marks or grades as the evaluation criteria. You can also choose Marks and Grades together if needed. The created exams will generate an exam timetable which can be viewed in the school calendar. There are plenty of reports available to compare the results like exam wise report, student wise report, consolidated report, subject report etc. The published exam results can be accessed by parents and teachers through their dashboards. The reports are available in pdf format also.

Human Resources – An integrated human resource management module which helps you manage the entire workforce of your organization. Add, edit or remove employees of your institute. Setup and manage employee position, grade and department. Add additional details. Setup and Manage salary details of an employee.

User Management Our School Management Software provides advanced user management functions to set privileges for each and every user. Using this module you can assign different privileges to the users of the software. The users are the employees added through the Human Resource module of the software.
A good example is an accountant working in your office, who will have access only to the finance module. But he can’t view the student details. Similarly you can assign Human Resource module to the HR manager of your institute. He can take care of all HR related functions without interfering in student details and finance of the institution.

Finance – The finance modules of provides advanced features to manage finance of the entire institution. Create master fees. Create categories with particulars for master fees. Set fee collection date for these master fees. Fee details with due date will be available in school calendar for students and parents. The main categories are Salary, Donation and Fees. Other categories can be added manually and can be classified as income or expense. It will be reflected in the financial report of the institution. Graphical reports about the income-expense status of institution can be generated very easily. It can be set for a particular time period and can be exported as PDF. You can track all your expense and income and generate reports ascertaining the financial state of your school at any point in time.

Event Management Our School Management Software provides a fully functional event management system which can be used create and edit school events which are automatically integrated with the school calendar. Add or delete events specific to your institution. E.g. School Day, Campus Tour, Employee Meeting, Parent Teachers meeting etc. Events can be of two types – Holidays or Normal Events. Events can be created across departments, Sets or specific groups. The events can be seen in the school calendar also which can be accessed directly from the dashboard of users. All the events created will be notified to its participants through the messaging system and also through SMS.

SMS Center Our School Management Software provides an SMS module for sending messages to parents, students and school staff alike.

Benefits

Benefits for Management
With the help of the Our School Management Software, school management has a systematic and easy approach towards Maintaining and updating the different aspects of school administration. All the management aspects of the institution like the admission process, message broadcasting, and notice boards are taken into account which not only saves resources but also provides efficiency in working.

  • Ease of Communication: Communicating with parents and staff alike is very easy with Our School Management Software. The database already has contact information (phone numbers and emails) of parents and staff, making easy for you to send bulk SMS and even emails right from the application too staff and parents or a selection.
  • Everything on cloud, nothing to install: Cloud computing is one of the latest computing technologies. It zeroes the cost of software acquisition and maintenance. You don’t need to buy servers, employ an IT Professional, worry about data loss, or virus. All of this is being done for you.
  • Manage your school from one central point: From student admissions, to teachers recruitment, down to Examination, Timetable, Grades, Invoicing Students with schools fees, Receipt of school fees, generating of report card in seconds, management of income and expenses, sending of messages to parents, and even more, all in one platform.
  • Class Performance Analysis:
    Comparing the Performance of 2 Classes:

Subject Performance Review of all Classes in School, Putting all the terms together: 

  • Financial management (expenditure and income): See how much expense the school has made, see how much income you have received. You can easily know the financial statement of your school any day any time.
  • Fee management: Fees are setup at the beginning of the term. Flexible fee structure, with ability to handle discounts. Our School Management Software understands that students in the same class might be paying different fees.

o You can see in graphical representations of how much fees you are expecting
o How much has been paid
o How much is being owed.
o Percentage paid, percentage owed.
o List of fee defaulters in school, list of fee defaulters in class and even more.

  • Report card generation: You don’t have to generate your report cards two weeks after examination. You don’t need to incur additional cost printing your report card. Our School Management Software generates your report card on time and at no cost.
  • Complete attendance automation.
  • Complete marks / grade management system.
  • Publish articles from home or school.
  • Interact with parents efficiently and effectively.
  • Manage class information and analytical reports.
  • E-mail & Internal messaging system.

Benefits for Teachers

  • Complete marks / grade management system.
  • Publish articles from home or school.
  • Interact with parents efficiently and effectively.
  • Manage class information and analytical reports.
  • E-mail & Internal messaging system.

Benefits for Parents

In today’s busy scene where often both the parents are working or living far away from the institution,

personal visits to the institution is really not an easy task. The reporting system in Our School Management Software enables them to have a closer look to their wards performance and will provide a fact based approach to their wards life. All of this is done from their home or offices. Besides this news, messaging and sms module keeps them up to date with what is happening at school.

In today’s busy scene where often both the parents are working or living far away from the institution,

personal visits to the institution is really not an easy task. The reporting system in Our School Management Software enables them to have a closer look to their wards performance and will provide a fact based approach to their wards life. All of this is done from their home or offices.

  • Besides school news, messaging and sms module keeps them up to date with what is happening at school.
  • Test scores/exam scores update: The examination module updates you with emails every time test or exam has been published in school. You don’t need to go to school, just logon to the application from your home or office and have a feel of what your ward is doing at school.
  • Report cards: You can also access report cards of all your wards in here.
  • Fee receipts and payment information: Have you ever lost your ward’s school fee receipt? Don’t worry; it happens all the time to all of us. Our School Management Software has all your ward’s receipts and payment information for you. Just logon with your username and password and view or print the information as you like.
  • Academic Performance Analytics: Are you a parent that does not stop at paying school fees? You want to follow up your ward’s performance, even if she is in a boarding school? Our School Management Software brings graphical solutions to this.

 o Subject wide performance: This gives you a chart representation of all the subjects in class, comparing you ward’s average with the class average.

o Subject progression analytics: You want to know if your ward is progressing or declining on a particular subject. Just select a subject and you can see a chart (curve) showing you if your child is making progress or declining from the time your child joined the school up till now.

o All subject performance analytics: This one shows you your wards average every term, right from the term she joined the school. This is all put a chart and helps you to know if your child is increasing in overall performance or is being distracted.

Project Timeline

Task Duration

Project review session with school’s technical staff 1 day
Data Collection 7 days
Implementation 10 days
Training 2 days
Going Live 1 day

Pricing
N1,500.00 Naira Per Student
The N1,500.00 Naira covers cost of all support calls, backup services, data protection services and data assurance services.

Call 08038532661 or email hello@duaanex.com.ng for more details

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